Accounting Settings

ERP line booking settings

This section can also contain some settings that are not described below. If you see some more settings in this section please refer to the accounting section specific for your ERP system

Disable settlement transactions sync

Fenerum tracks balance on the invoice level. Enabling this option will stop generation and sync of ERP lines for settlement transactions. Check this option if you don't need those entries in your ERP system.

ERP line text

ERP lines language

This option determines the language for the ERP lines Fenerum is sending to your ERP system. The default is English.

Customer Payments

Bank Transfer/Credit Card/Settlement Payment/Refund - Invoice/Credit Note {invoice} - Transaction {transaction_uuid}

Customer Invoices

Invoice/Credit Note {invoice_number}

Supplier Invoices

Supplier Invoice: {supplier_name} {invoice_number}

Supplier Payments

Supplier Payment: {supplier_name} {invoice_number}

Deferred Revenue

When using a single revenue group:

Deferred Revenue: Invoice/Credit Note {invoice_number}

Revenue Recognition: Invoice/Credit Note {invoice} ({current}/{total})

When using multiple revenue groups:

Revenue Recognition ({revenue_group}): Invoice/Credit Note {invoice} ({current}/{total}) Deferred Revenue ({revenue_group}): Invoice/Credit Note {invoice}

Revenue Split

Split {revenue_group}: Invoice/Credit Note

Accounting month closing day

In accounting settings under 'Accounting Periods' you can define a day of month from which previous accounting month is considered closed.

When set all ERP lines that would be booked in closed months will be booked at the first day of current month. Clearing it turns off this behaviour (all months will be considered open). Number should be between 1 and 31. If current month has fewer days then chosen day it will be treated as last day of month.

OBS: if you don't see this setting in your organization and want to use it, please contact Fenerum support.

Underpayments

You can manually or automatically settle underpaid invoices in Fenerum. This is done using the two accounting-settings "Underpayment loss account" and "Underpayment tolerance". Both of these are described below.

Both of the settings must be configured for the automatic and manual underpayment settlement to work.

Underpayment loss account

This is the financial account that is to be used for booking the remaining balance of the underpaid invoice.

Underpayment tolerance

The invoice's balance must be less than the defined tolerance before it can be settled as an underpaid invoice. By default, this setting is set to "0,00", which means that no underpayments can be settled.

Note that the tolerance is defined in the organization's accounting currency.

Automatic settlement

If you have configured the two settings mentioned above, then Fenerum will automatically attempt to settle underpaid invoices whenever an invoice is matched automatically with a bank account line.

This means that whenever a bank payment is matched automatically with an invoice, Fenerum will check if the remaining balance is below the tolerance, and if so, the remaining balance will be booked to the "Underpayment loss account". The invoice will then be marked as paid.

Manual settlement

You can also manually settle an underpaid invoice. This is only possible for invoices that have a balance less than the defined tolerance. You can do this by clicking the "Settle remaining balance"-button on the invoice-page in the "Action"-dropdown menu.

This button is only shown if the invoice has a balane less than the defined tolerance, and you have the "Billing full access"-permission.